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The A- Z of common HRIS definitions

By September 16, 2016
The A- Z of common HRIS definitions

Technical jargon can be a challenge when you are looking for a new HR or payroll software.

Choosing the right HRIS software is critical to running a tight ship. Whether you are a looking for a new cloud HRIS, or simply upgrading your existing system, knowing your options is essential – especially with technological advancements occurring at breakneck speed.

Here is a comprehensive list of key HRIS terms and definitions to aid in your decision-making process.

360 Feedback: A system in which employees can both provide and receive confidential, anonymous feedback from/for managers, peers and direct reports.

Automation: The digitization of common functions and tasks to eliminate manual intervention.

Award Interpretation: Accurate award, EBA and contract rules calculation including evaluation of hours, rates, allowances and loadings.

Compliance Workflows: Set up notifications to inform people of the tasks they need to complete. Reduce compliance risk through smart alerts.

Data Capture: Capability to digitally collect and store a wide range of data including timesheets, rostering, leave etc.

Electronic Tax Filing: Electronic file production and submission of files to government departments.

Engagement Survey: Customisable online employee surveys with reporting capabilities.

eRecruitment: An online recruitment system.

Exit Analytics: Reduce employee turnover through reporting on trends in employee history and performance
HR Document Management: 
Store related documents against each employee masterfile.

HR Reporting & Analysis: Data-driven insights that inform key decisions

HR Masterfile: All employee information held in a single record within the HRIS system.

HRIS:  Human Resources Information System

Incident Management: A process to automate, improve and formalise incident reporting

Labour Cost Control: Manage labour costs at cost centre, job or project level.

Labour Cost Management: Ability to allocate unlimited cost centres with percentage splits, actual hours or other cost dimensions. Configurable cost and on-cost mapping, and accruals to your finance system.

Learning & Development: Administers staff learning & development including reporting to identify skills gaps, monitor certifications and licences required for specific positions. Manage tutors, teaching venues and equipment.

Leave Management: Automation of leave requests, maintaining accrual records and interpretation of leave rules.

Manager Dashboard: Instant access for managers to information (including staff performance and KPI’s in graphical form) for faster decision-making. Component of self-service functionality.

Multiple Position Management: Payroll functionality to determine pay for employees in multiple positions according to their award at the time of occupancy.

Notifications: Automatic notifications to ensure tasks are completed, events scheduled and compliance met. Designed to reduce risk of unplanned labour costs and compliance breaches.

Onboarding: Automate training and equipment requests for new starters.

Online timesheets: Software to let staff electronically submit timesheets for authorisation.

Organisation Charts: Automated organisation charts using live employee data.

Payroll: Fully compliant pay processing informed by experts in Australia and New Zealand specialising in award interpretation and workplace regulation.

Payroll Costing: Ability to allocate unlimited cost centres with percentage splits, actual hours or other cost dimensions. Configurable cost and on-cost mapping, and accruals to your finance system.

Performance Management: Performance management module offers a range of tools including customised performance appraisals, reviews and KPI dashboards.

Remuneration Management: Ability to manage remuneration packages including FBT, budgets, superannuation and cash.

Reporting: Ability to configure perfect informational reports from fully collected data.

Roster Management: Integrated module to simplify roster management by group, individual, skill set, job or task and compare against budget.

Self Service:  Provide full employee access to individual/team HR Masterfiles to update information, upload documents and record performance reviews etc. directly.

Social:  A social platform allowing for instant messaging between employees allowing for a more engaged and connected workforce.

Succession & Career Planning: Search your talent pool for promising candidates to progress to promotions or succeed outgoing talent.

Super clearing: Automate superannuation contributions to all employees’ super funds.

Talent Management: Ability to map succession scenarios for any position, make the most of internal talent and reduce turnover by identifying and addressing issues and opportunities.

Termination Wizard: Automates complex Australian terminations generating all documentation and certificates required for compliance.

Timesheet Management: Digital management of employee timesheets including online submission, information capture (employee, job, costs, projects), award calculations for payroll requirements.

Transaction Management: Gain superior insight into individual employee performance and reviews. Access graphical, easy-to-read data depicting tasks, status and events.

Workflow: Progression of steps that comprise a process which a piece of work passes from initiation to completion.

Workflow Forms: Module for converting paper forms into online forms.

Workforce Costing: Track multiple cost dimensions such as project, task, job and work order.

Workforce Planning & Analytics: Built-in workforce planning and forecasting tool to help manage existing resources and plan future needs.

For more details on modern HRIS software features, contact us today.

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