Article
Cloud HRIS
Payroll System

The A- Z of common HRIS definitions

By September 16, 2016
The A- Z of common HRIS definitions

Technical jargon can be a challenge when you are looking for a new HR or payroll software.

Choosing the right HRIS software is critical to running a tight ship. Whether you are a looking for a new cloud HRIS, or simply upgrading your existing system, knowing your options is essential – especially with technological advancements occurring at breakneck speed.

Here is a comprehensive list of key HRIS terms and definitions to aid in your decision-making process.

360 Feedback: A system in which employees can both provide and receive confidential, anonymous feedback from/for managers, peers and direct reports.

Automation: The digitization of common functions and tasks to eliminate manual intervention.

Award Interpretation: Accurate award, EBA and contract rules calculation including evaluation of hours, rates, allowances and loadings.

Compliance Workflows: Set up notifications to inform people of the tasks they need to complete. Reduce compliance risk through smart alerts.

Data Capture: Capability to digitally collect and store a wide range of data including timesheets, rostering, leave etc.

Electronic Tax Filing: Electronic file production and submission of files to government departments.

Engagement Survey: Customisable online employee surveys with reporting capabilities.

eRecruitment: An online recruitment system.

Exit Analytics: Reduce employee turnover through reporting on trends in employee history and performance
HR Document Management: 
Store related documents against each employee masterfile.

HR Reporting & Analysis: Data-driven insights that inform key decisions

HR Masterfile: All employee information held in a single record within the HRIS system.

HRIS:  Human Resources Information System

Incident Management: A process to automate, improve and formalise incident reporting

Labour Cost Control: Manage labour costs at cost centre, job or project level.

Labour Cost Management: Ability to allocate unlimited cost centres with percentage splits, actual hours or other cost dimensions. Configurable cost and on-cost mapping, and accruals to your finance system.

Learning & Development: Administers staff learning & development including reporting to identify skills gaps, monitor certifications and licences required for specific positions. Manage tutors, teaching venues and equipment.

Leave Management: Automation of leave requests, maintaining accrual records and interpretation of leave rules.

Manager Dashboard: Instant access for managers to information (including staff performance and KPI’s in graphical form) for faster decision-making. Component of self-service functionality.

Multiple Position Management: Payroll functionality to determine pay for employees in multiple positions according to their award at the time of occupancy.

Notifications: Automatic notifications to ensure tasks are completed, events scheduled and compliance met. Designed to reduce risk of unplanned labour costs and compliance breaches.

Onboarding: Automate training and equipment requests for new starters.

Online timesheets: Software to let staff electronically submit timesheets for authorisation.

Organisation Charts: Automated organisation charts using live employee data.

Payroll: Fully compliant pay processing informed by experts in Australia and New Zealand specialising in award interpretation and workplace regulation.

Payroll Costing: Ability to allocate unlimited cost centres with percentage splits, actual hours or other cost dimensions. Configurable cost and on-cost mapping, and accruals to your finance system.

Performance Management: Performance management module offers a range of tools including customised performance appraisals, reviews and KPI dashboards.

Remuneration Management: Ability to manage remuneration packages including FBT, budgets, superannuation and cash.

Reporting: Ability to configure perfect informational reports from fully collected data.

Roster Management: Integrated module to simplify roster management by group, individual, skill set, job or task and compare against budget.

Self Service:  Provide full employee access to individual/team HR Masterfiles to update information, upload documents and record performance reviews etc. directly.

Social:  A social platform allowing for instant messaging between employees allowing for a more engaged and connected workforce.

Succession & Career Planning: Search your talent pool for promising candidates to progress to promotions or succeed outgoing talent.

Super clearing: Automate superannuation contributions to all employees’ super funds.

Talent Management: Ability to map succession scenarios for any position, make the most of internal talent and reduce turnover by identifying and addressing issues and opportunities.

Termination Wizard: Automates complex Australian terminations generating all documentation and certificates required for compliance.

Timesheet Management: Digital management of employee timesheets including online submission, information capture (employee, job, costs, projects), award calculations for payroll requirements.

Transaction Management: Gain superior insight into individual employee performance and reviews. Access graphical, easy-to-read data depicting tasks, status and events.

Workflow: Progression of steps that comprise a process which a piece of work passes from initiation to completion.

Workflow Forms: Module for converting paper forms into online forms.

Workforce Costing: Track multiple cost dimensions such as project, task, job and work order.

Workforce Planning & Analytics: Built-in workforce planning and forecasting tool to help manage existing resources and plan future needs.

For more details on modern HRIS software features, contact us today.

Concerned about
moving to the cloud?