SaaS Cloud HRIS

When you appoint Affinity as your HRIS technology supplier you will be operating under a ‘Software as a Service’ model – commonly known as SaaS.

So what does this mean?

SaaS is an on demand delivery model in which software is made accessible via the internet, and centrally hosted in the cloud by the service provider.

It is also commonly referred to as ‘cloud computing’ or ‘on-demand computing’.

It is an increasingly popular method for companies to deploy their software for people to access rather than via a traditional software licensing model.

Why do we choose SaaS?

At Affinity, we believe that Software as a Service is the best, most flexible and financially viable option to offer to our clients.

The simple difference to your business is you are renting the software and cloud server space rather than buying the software up front and storing the software.

With traditional software license packages, a business purchases the software up front and installs it on a computer, their own server or mainframe. All associated data is stored, backed up and maintained by specialised IT resources.

Depending on the licensing system it often limits the number of users or devices it can be installed on.  You also need to pay for any future upgrades.

The advantage of SaaS is that you subscribe to the software (for an agreed period of time), with unlimited access to the programs and all upgrades are part of the service- files and data are saved in the cloud. No hardware, mainframes or data storage required.

Which means you can access your data anywhere, anytime, from any device.

But wait there’s more…

Today, businesses can actually access a range of software applications via the internet for different requirements such as accounting, invoices, planning, communicating and of course, payroll and HR.

And there are plenty of other benefits to the Software as a Service model:

  • It’s cheaper to maintain and support.

SaaS does not require any capital or IT investment.

There’s no hardware, infrastructures costs or initial set up costs. The application is available immediately through any internet browser.

  • It’s quicker to implement.

No need to wait for the package to be delivered to your office and installed by an IT consultant on your companies’ servers or mainframe.

  • It’s easier to access and use

With SaaS your usage is scalable.

If you decide you need more storage or additional services you can access these on demand – without the need to install anything.

You can also use the application via any device you can access the internet on – a laptop, a tablet, your smart phone.

You aren’t limited to an individual computer for logging on. Perfect for workforces that work remotely or are mobile.

  • It’s quicker to upgrade

Updates and upgrades are automated.

Once an upgrade happens – you will benefit from it immediately at no additional cost.

SaaS also helps business

  • It supports the HR of today (and tomorrow!)

The role of HR is changing from one of staff support to a more a strategic role that needs to align and drive business objectives.

Which means that HR need to transfer the responsibility for daily staff administration back to…well…staff.

The Affinity SaaS payroll and HR system can provide organisation wide employee self service options to submit timesheet and change personal details, allow managers to access reports suitable to their level of authority and monitor any impending compliances breaches related to payroll or training requirements.

  • It’s transformative

In fact, with SaaS you can empower a transition into a talent and productivity focused culture.

The adoption of easy to use and intuitive tools offered drive businesses to make cultural and process improvements.

The Affinity SaaS model will turn your Payroll and HR processes into everyday actions that everyone can – and wants to – use.


As an example we will be able to empower you to make your timesheet and leave approvals easier.

Help you recruit and on board new employees efficiently and effectively (making you a company of choice!).

And make performance reviews on-going and meaningful rather than just an annual exercise.

Overall, automation will reduce your administration, analytics will tell you where you need to focus and self-service modules will empower your employees.

  • It’s better in disaster recovery and support

However, this increased user population needs secure anywhere and anytime access to be effective.

A licensed system that is uploaded to computer directly is not available 24/7. Also any downtime on the licensed software due to maintenance, upgrades and restores will impact your staff as a whole.

With SaaS, your service providers are concentrating on specifically on keeping the system as a whole operational at all times and minimising the impact of any upgrades or maintenance to their clients.

SaaS versus Software Licence

Software as a Service (SaaS) Software Licence
Pay a  Monthly Subscription Rate Purchase Software License
Accessible via the internet Software installed on dedicated computer(s)
Unlimited users Limited users
No set up or hardware costs Set up and hardware costs
Centrally hosted by supplier in the cloud Hosted by your company
Scalable Limited flexibility
Upgrades automatic Pay for future upgrades

Read more about moving to the cloud.

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