June – July 2018

Control When Affinity Users Can Login

Location

Administrator > Security Setup

Purpose

Controls when Affinity users can log into the system.

How to do it

From the menu select Administrator > Security Setup, right-click the user then select Properties.

In the user account select

To give the user the same access every day, right-click the date box and select Select All.

Right-click the date window again and select Edit. Enter the start and finish times in 24-hour clock format (08:00 – 13:00) then select

To give the user different access on different days, right-click the date box and select Edit.

Enter the start and finish times in 24-hour clock format (08:00 – 13:00) then select . Repeat for the remaining days.

Check Payslips Before the Pay Run

Location

Most Affinity timesheet screens and pay adjustments.

Purpose

Lets you view an employee’s ordinary and adjusted earnings payslips for the current period before pay processing.

How to do it

Open an employee timesheet from the browse screen then select

If there are any adjustments, they are shown in a separate tab next to the ordinary payslip.

Search for Staff Contact Details

Location

Affinity Dashboard > Staff Search

Purpose

Lets you search for contact details for staff and their direct reports.

How to do it

In the Dashboard select then type a name into the search box.

Select the person then view their details. If they have direct reports, you can view them too.

Export Team Leave Balances into a Spreadsheet

Location

Self Service Leave

Purpose

Lets managers analyse leave balances in a spreadsheet outside of Self Service Leave.

How to do it

Click the Team Leave Balances section to expand it, then select  to create a CSV file.

About the 466 Payroll Tax Report

Location

Reports > Standard Reports

Purpose

This report summarises your company’s payroll tax liability per state to make tax payments easy.

Pay Code of the Month: SLCIR

SLCIR is an IRD-mandated additional deduction for New Zealand student loans. If you receive a notice from the IRD, we recommend that you add SLCIR as a standard deduction to the employee’s masterfile. When the employee has made sufficient additional payments, the IRD will notify you so you can disable the SLCIR code in the employee masterfile by changing its status to 1. If the IRD notice contains a total amount to recover, you can optionally add this to the Cap. Balance field in the employee masterfile.

Tip

Wondering why you can’t see the * at the end of a mandatory field label? There’s a limit to how long field names can be. It can also depend on available screen space. Go into Administrator > Dictionary/Field Label Editor and shorten the name, then re-check the screen.