April – May 2019

Control Which Pay Elements Employees Can Use in Clever Timesheets

Location

Affinity > Payroll > Masterfiles > Code Groups

Purpose

Lets you decide which pay elements (pay codes, allowances and deductions) employees can use in their timesheets.

How to do it

Create a code group (or edit an existing code group) that contains the pay elements you want to restrict. You can include or exclude employees based on their pay point or award (or a combination of both). In this example, pay elements in this code group will only be available to employees in pay points 1, 3 and 5 but will exclude any employees in award AMWU.

In Clever Timesheets, employees will only be able to select the pay elements that they have access to.

Track Equipment Issued to Employees

Location

Affinity > Human Resources > Personnel Data > Miscellaneous Details

Purpose

Tracks equipment and gadgets issued to employees, and ensures their safe return on termination.

How to do it

Open the miscellaneous details file for the selected employee and select the items from the lookup. Enter details such as date issued, and the condition that the item was in when it was given to the employee. When employees hand in items, enter the return date and the item’s condition. For Australian employees, the Termination Wizard will alert you to any equipment that hasn’t been returned before you finalise the termination.

Make Attaching Documentation to Leave Applications Compulsory

Location

Self Service Leave (Admin)

Purpose

Makes it compulsory for employees to attach a document when applying for specific leave types

How to do it

Log into Self Service Leave using the admin login. In the config, select the type of leave.

Select Mandatory from the Attachment Requirement lookup then save the changes.

View Upcoming Work Schedules

Location

Dashboard > My Schedules

Purpose

Lets you view your upcoming work schedules for this week, or several weeks in the future.

How to do it

Select the date range that you want to view.

Pay Element of the Month: LAFHA

LAFHA pays the non-taxable portion of the Australian living-away-from-home allowance. Use it in the employee masterfile to make regular payments (select LAFHA along with the payment as the rate). In timesheets and pay adjustments, add 1 unit of LAFHA along with the rate.